Business Support & Administration

Team Administrator

Business Support & Administration
£10.20 per hour, Benefits: 4 day working week
West London
06.12.2018 01:15 PM
Team Administrator and Board Liaison Officer - 4 days a week for 3 months

Support the Executive Director in Board / Trustees Liaison and Compliance

Taking Board / Trustees meeting minutes
Assist the Executive Director to follow-up the compliance to the decisions taken.
Support Board election and induction processes.
Organise the logistics for the Board, Trustees, Members of the Technical Committees, Working Groups, etc.
Assist the Executive Director in her / his role as the organisation Secretary

General Team Administrative Support

Assist the Secretariat team in London on routine clerical and administration tasks
Lead on preparation & dissemination of Secretariat Team meeting minutes
Deliver the organisation care responsibilities as Health & Safety lead. Coordinate the implementation of staff health and security policies
Assure the organisation's Data Protection, and compliance with GDPR
Documentation management / filing, hard and on-line systems.

Organising Meetings, Events and Conferences

Team calendar management
Assist team to plan, organise and conduct internal and external meetings to include: drafting agendas, dispatching papers, establish call facilities, book meeting facilities etc.
Preparation & dissemination of meeting minutes of the conferences / meetings / events
Administrative support in planning and organising international & regional conferences, meeting calls, workshops and Secretariat events.
Assist in travel and accommodation arrangements for Summit for staff, Board and members.
Assist in travel and accommodation for big groups (staff, guests, members, etc.)
Organising events and entertainments for guests.

Office Management / Facilities

Responsible for office furniture / equipment / supplies / stationery / refreshments / post
Deal with all matters relating to upkeep and improvement to the office space
Focal point for landlord, communal facilities, catering, cleaning, insurance, etc.
RHP facilities / catering / cleaning focal point
Booking car parking spaces at building
Attend to general office phone enquiries
Maintain IT support facility as appropriate to include troubleshooting.

Membership Support / General enquiries / Help desk

General office phone enquiries.
Gatekeeper for Helpdesk dealing with general enquiries from members and other parties.
Focal point for membership registration.

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